Instructions regarding printing of LOTs at CBS Post Offices and SBCO

DEPARTMENT OF POSTS: INDIA

O/O THE CHIEF POSTMASTER GENERAL, ODISHA CIRCLE,

BHUBANESWAR-751001

To

The PMG, Sambalpur / Berhampur Region

All SSPOs / SPOs, Odisha Circle

No. PMU/1-14/2015 Dated at Bhubaneswar the 11.04.2017

Sub: Instructions regarding printing of LOTs at CBS Post Offices and SBCO. 

As per SB Rule 14/2015 and its Addendum, the Post Offices are required to generate and print scheme wise consolidation reports of transactions for their record and copy to SBCO. They can view the system generated LOT for account verification without any printout. Similarly SBCO should check the vouchers with reference to the system generated LOT. Whenever a discrepancy is noticed they may take printout of the LOT for reporting purpose.

During the course of visit to different CBS Post Offices, CPMG, Odisha Circle has noticed that CBS offices are taking print out of LOTs for office record and copy to Head Post Offices. Also SBCOs are taking print out of LOTs for their voucher checking and office record. Taking unnecessary printout of LOT ends up with huge expenditure, in shape of cost of paper which can be avoided. CPMG has taken a serious view of this unnecessary expenditure and instructed all concerned to follow the rules strictly.

You are therefore requested to give this communication wide circulation across the CBS offices and make your staff aware of economic use of office stationeries.

D. K. Samal

Asst. Director (PMU)

O/O the CPMG, Orissa Circle,

Bhubaneswar – 751001​